Legato Board Member Volunteer Outline                                                     

The Legato Board of Directors is charged with setting the organisation’s strategic direction, contributing to and ensuring its fiscal health, general governance, and running the day to day activities of the organisation. Legato Choirs membership is very diverse, and we hope to reflect this in the Board

Board members are expected to behave in a positive way to promote and uphold the values of Legato and the LGBTQ+ choral movement for equality through singing and entertainment. To engage in advocacy activities for Legato, which can include representing Legato at member choirs events, festivals, celebrations and providing support to choruses in their own general geographic area.

Qualifications

To qualify for election to the board each person must be a member of a regular member choir or ensemble. Each person must provide a short (half of an A4) biography, photo, and a personal manifesto of their plans for Legato and what they can contribute.

Commitment

The average Board Members time commitment is 10 hours each month. This includes a monthly online board meeting, other committee or group meetings, correspondence, reading, research, and connections with other groups, organisations, and suppliers.

 

Board members are expected to attend the Annual General Meeting, any other events and activities including the Various Voices Festival; to take an active leadership role in any development workshops or activities of Legato; to participate in the annual board retreat or activities.

 

Board members are required to serve on at least one of the committees/groups. The Board and committees generally meet online and work in a democratic and collaborative manner.

 

The Board roles and portfolios are agreed upon by the board. The portfolios include:

 

President - represent Legato, sets the agenda, chair meetings, and lead on external relationships and fundraising.

Vice President - deputise for the President, provide support and advice to the President and to other board members as required.

Secretary - who will be responsible for creating meeting agendas, managing documents for the Association, taking minutes at meetings, etc

Treasurer - manage finances for the Association including issuing invoices for membership fees, and following up for payments from Choirs

Communications - managing Legato website, social media channels and communications to membership

Membership - managing the database of member Choir information, updates, etc

Development - creating and supporting new projects for Legato and its members choirs

Various Voices - supervise and support the bid and delivery of our flagship festival

Fundraising - to create and develop fundraising activities to meet the ongoing financial needs and future plans of the organisation.

 

The Board

The Board has 7 members who serve for 2 years and are elected by members at the Annual General Meeting and they are collectively the body accountable for the running of the organisation. It is hoped that only half the board would come up for election at any one time to provide continuity of board service

 

The Responsibility of the Board

  • Setting and maintaining Legato’s vision, mission, and values.

  • Ensuring appropriate structures in place to support and develop Legato members.

  • Developing strategy together with any co-opted Board members.

  • Ensuring suitable policies and documents exist and are implemented.

  • Ensuring compliance with the governing document and charitable objects.

  • Ensuring compliance with the law in Germany.

  • Maintaining proper financial oversight.

  • Maintaining effective board performance.

  • Promoting the organisation and protecting its reputation.

The requirements of all Board member

A Board member of Legato is jointly responsible for the overall governance and strategic direction of the organisation. In this regard, there are certain roles and responsibilities that all Board members will be required to undertake. These are:

Leadership & Ethos

  • To set, maintain, uphold and regularly review the vision, mission, and values.

  • To lead and direct Legato in fulfilling charitable objects and strategic aims.

  • To remain accountable to members.

Governance

  • To evaluate the performance of the board.

  • To attend Board meetings and read all relevant papers in advance.

  • To participate in committees and working parties as necessary.

  • To appoint Co-opted members of the Board.

  • To declare any conflict of interest while carrying out the duties of a trustee.

Constitutional & Legal

  • To ensure that Legato complies with the Articles of Association, and pursues its stated charitable objectives.

  • To ensure compliance with the requirements of the funders of Legato's work.

  • To ensure that legal, insurance and employment requirements are met.

  • To be aware of and carry out any statutory obligations.

Financial

  • To agree with the annual budget, and review income and expenditure in relation to quarterly and annual management accounts.

  • To contribute to the fundraising strategy of the organisation.

  • To ensure compliance with appropriate financial procedures and regulations.

  • To act as a counter-signatory on payment authorisations/bank transfers and any applications for funds.

  • To ensure Legato is properly insured against all reasonable liabilities.

  • To appoint appropriately experienced independent auditors, subject to approval by Legato’s membership of the AGM.

Strategic Development

  • To use knowledge, skills, or experience in which they have special expertise to help develop the organisation’s strategy and work.

  • To actively contribute in developing a firm strategic direction for the organisation, formulating annual plans, and longer-term strategies.

  • To monitor and review performance in meeting the objectives and priorities.

Representation

  • To promote the work of Legato to external parties.

  • To safeguard and promote the values and reputation of the Legato.

  • To represent Legato at functions, events, and meetings (as appropriate).

Personnel

  • To manage any volunteers, employees, and contracted staff.

  • To promote diversity and equal opportunities.

  • To promote fairness and respect in all our business and undertakings.

Individuals should be able to demonstrate:

  • A strong commitment to the vision, mission, values, and aims of the organisation

  • An understanding of and acceptance of the legal duties, responsibilities, and liabilities of international voluntary organisations.

  • An understanding of and commitment to the role of membership organisations.

  • An ability to work effectively as a member of a team.

  • A willingness to speak their mind and adopt the less popular view in order to ensure healthy debate

  • Core skills around setting targets, monitoring performance, and strategic thinking.

  • A willingness to devote the necessary time and effort to their duties as a Board member, including a commitment and ability to attend Board meetings.

  • The skills to analyse proposals and examine their financial consequences.

Types of decisions being taken such as:

  • Select the host for Various Voices festivals and manage the bidding process.

  • Manage risk around training events and activities.

  • How to effectively involve “external “ people in Legato governance.

  • Which partner organisation to work with.

  • Select the location and activity of the annual general meeting weekend.

  • How to manage the organisation during a global health crisis.

  • Whether or not to approve a development opportunity that will not benefit all members equally.

  • Assess the level of subscriptions and evaluate the proposed changes.

  • How best to use a legacy or gift.

 

Election of the board

  • There are seven seats on the Legato Board and are elected for a two-year term and you can stand for additional terms. Board members can stand down at any time but are expected to serve their full term.

  • Invitations to stand for vacant Board seats will be notified to the membership prior to the Annual General Meeting.

  • Potential Board members should provide a statement of intent to offer board service, outlining areas of interest, expertise, skills, their motivation, and their ambitions for Legato. Application is open to any member of a regular member choir, which is up to date with subscription payments. The election is by a majority vote by more than half of the members voting at the Annual General Meeting.

  • Additional members can be co-opted by the board with a specific remit and timeframe. They will not have any voting rights.

Conflict of Interest

 

  • Board members should be aware to declare any conflict of interest in advance and this should be reviewed at the Board Member annual assessment.

  • If you are not sure please ask. Board members can be asked to step down from board service.

 

Annual Assessment

  • Each Board member is expected to submit to the President an annual self-assessment of their performance and declare they have no conflict of interest. The President may discuss this with individual board members as appropriate. 

  • The Vice President should assess the President.

Compensation and Expenses

  • Board service is considered an honor and member choirs should support Board members with the cost of board service.

  • Board members serve without compensation or remuneration.

  • Board members are expected to finance their own expenses, they can fundraise and seek support from their own choirs, groups, or organisations. Board members who are financially challenged or unable to get financial support elsewhere may apply in advance for reasonable expenses to fulfill travel or other expenses on the official Legato business.

  • Receipts and invoices must be supplied for any agreed official expenses or expenditure to the Treasurer.

Further information  

If you have any questions or are interested to serve Legato in any capacity please send us an e-mail to board@legato-choirs.com

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